Attention: All buildings will close at 5 pm on Wednesday, November 26 and all day Thursday, November 27 for the Thanksgiving holiday. Normal hours will resume on Friday, November 28. Always open @oppl.org.

Library Board approved February 15, 2012

 

The Oak Park Public Library provides meeting rooms for individuals and groups as a public service. Meeting rooms may be booked only by Oak Park residents or property owners age 18 or older who possess their own valid Oak Park Public Library card. The booking of a meeting room does not imply library endorsement of the content and speakers of meetings held in the Library. In making such rooms available, the Library aspires to meet the principles set forth in the Library Bill of Rights.

 

All meetings must be open to the public without charge.  An exception is made for meetings of staff, official committees, commissions, and boards of the Village of Oak Park, as well as other governmental bodies that are members of the Council of Governments which may, when permitted by law, be closed to the public.

 

The Executive Director is authorized to establish reasonable regulations governing use of the meeting rooms and related fees.  The Library reserves the right to decline meeting room requests that do not meet the spirit of this policy.

 

  1. MEETINGS

 

When not needed for Library use, meeting rooms are available on a first-come, first-served basis for meetings that are educational, cultural, political, civic, or charitable.

 

Meetings may not disturb the normal operations of the library or pose a safety hazard.

 

The sale, advertising, solicitation or promotion of products or services is not allowed in Library meeting rooms.

 

Admission fees, fundraising and collecting donations are not permitted before, during or after meetings.  Off-site admission fees or pre-payment to attend a meeting are not allowed.

 

Presentations that are primarily commercial in nature, rather than educational, are not permitted.  Individuals who wish to be featured at a Library program should contact Library staff.

 

Meeting rooms may not be used for private social gatherings or parties.

 

 

  1. HOURS

 

 Meetings may be scheduled for all hours when the appropriate Library facility is open.

 

 

  1. FEES

 

Fees are based on the category of the entity renting the meeting room: Renter, Not-for-Profit, Book Group, or Partner.  Contact the Library at 708.697.6914 to determine the category of a particular group.  See User Service Charges and Fines or Rental Application and Agreement for current fee schedule

 

Renter

Renters are Oak Park residents or property owners age 18 or older who possess an Oak Park Public Library card.  Most groups and individuals fall into this category including all commercial ventures.

 

Not-for-Profit

Groups are considered not-for-profit when their mission serves an educational, cultural, charitable, political or civic purpose.  Not-for-profits include 501(c)3 corporations, as well as unincorporated associations, groups or clubs.  Commercial ventures of any kind are excluded from this classification. 

 

Book Group

Local book clubs and groups meeting to discuss a book or other work fall into this category.  Book Groups must designate the title to be discussed.  The Book Group must include a significant number of members who are either Oak Park residents or employed at businesses with offices in Oak Park.

 

Partner

Partners closely match the mission of the Library, serve Oak Park in a similar way to the Library, or assist the Library in carrying out its own mission.  This category includes the Friends of the Oak Park Public Library and governmental bodies that are located in Oak Park.

 

 

  1. RESERVATIONS

 

The Library reserves the right to cancel any reservation due to unforeseen circumstances, including those which reasonably cause the Executive Director or the Assistant Director for Public Services and Programs to view the meeting as likely to materially and substantially interfere with the proper functioning of the Library or likely to create excessive noise or a significant safety hazard.

 

 

  1. RESPONSIBILITY OF USERS

 

Any person renting a room must have their own valid Oak Park Public Library card. This cardholder must be present at the Library with the reservation confirmation number before staff will open the meeting room, and must be present throughout the scheduled meeting or event.

 

A cardholder requesting the use of a meeting room must assume legal responsibility for their group's activities in the Library. This cardholder must sign the application and agreement and see that the group follows all of the rules and regulations described in this policy. Any group that abuses the meeting room privilege shall lose the right to use the meeting rooms.

 

All users are responsible for complying with the provisions of the Americans With Disabilities Act, which require that a meeting or materials at a meeting be provided in an accessible format in response to a request.

 

The Library is not responsible for any accidents that may occur on library property to individuals attending programs or meetings in the Library. Organizations using the meeting rooms will be held responsible for any accidents occurring as a result of the group's activities. Meeting room users will be held responsible for any damage to the Library building, grounds, or equipment due to negligence or willful misconduct.

 

At the conclusion of a meeting, the room must be returned to its original condition.


User Service Charges

 

 

Time

Renter

Not-for-profit

Book Group

Partner

Main Library Veterans Room (including pantry)

4 hours

$150

$50

$50

no charge

Main Library Small Meeting Room

4 hours

$40

$20

$20

no charge

Main Library Book Discussion Room

4 hours

$40

$20

no charge

no charge

Maze Branch Library Meeting Room

4 hours

$40

$20

no charge

no charge

Dole Branch Library  Meeting Room

4 hours

$40

no charge

no charge

no charge

 

Renter

Renters are Oak Park residents or property owners age 18 or older who possess their own valid Oak Park Public Library card.  Most groups and individuals fall into this category including all commercial ventures.

 

Not-for-Profit

Groups are considered not-for-profit when their mission serves an educational, cultural, charitable, political or civic purpose.  Not-for-profits include 501(c)3 corporations, as well as unincorporated associations, groups or clubs.  Commercial ventures of any kind are excluded from this classification. 

 

Book Group

Local book clubs and groups meeting to discuss a book or other work fall into this category.  Book Groups must designate the title to be discussed.  The Book Group must include a significant number of members who are either Oak Park residents or employed at businesses with offices in Oak Park.

 

Partner

Partners closely match the mission of the Library, serve Oak Park in a similar way to the Library, or assist the Library in carrying out its own mission.  This category includes the Friends of the Oak Park Public Library and governmental bodies that are located in Oak Park.