Providing public spaces to learn, collaborate, and create is a core library service available to the community. In late April, the Board of Library Trustees updated policy to eliminate rental fees for non-for-profits and allow anyone with a library card to reserve a meeting space. Here's an overview of the reservation process in four steps.
1. Select your space
- Main Library Veterans Room >
- Main Library Small Meeting Room >
- Main Library Book Discussion Room >
- Main Library Community Engagement Space >
- Main Library Computer Classroom >
- Main Library Conference Room >
- Dole Branch Meeting Room >
- Maze Branch Meeting Room >
2. Agree to policy, procedures
- Being 18 years or older and having a valid library card.
- Knowing all events are open to the public; not using space for private social gatherings or parties.
- Not selling or buying goods or services, not soliciting donations.
- Not charging admission fees, either off site prior to your reservation or on site the day of your event.
- Having an educational, cultural, political, civic, or charitable in nature event; commercial educational presentations are not permitted.
- Read the Meeting Spaces policy and payment and use procedures.
3. Check availability, request reservation, return form
- Check availability on the calendar.
- Create a new Spaces account or login using your existing account and request a reservation.
- Complete an application and rental agreement form. PDFs are on individual space pages.
- Know a request cannot be considered until you submit electronically or sign your paper application acknowledging that you understand the Meeting Spaces policy and payment and use procedures.
4. For-profits: pay for your reservation
- Not-for-profits can use space for up to four hours for no charge. Groups are defined as not-for-profit when their missions serve an educational, cultural, charitable, political, or civic purpose. Not-for-profits include 501(c)3 corporations and unincorporated associations, organizations, clubs, book groups, or government agencies.
- For-profits can rent space for up to four hours. All groups that do not fit the definition of a not-for-profit group will be defined as for-profit. These include all businesses and other commercial entities.
- Charges vary by space and are listed on individual space pages. No deposit is necessary.
- Once approved, the space is reserved for one week - until payment (if required) is received.
- Pay-for reservations are tentative until payment is received. Once payment is received, the reservation will be confirmed.
- Payment is due one week from the date your request is approved.
- If payment is not received, the reservation will not be confirmed and the room will be made available to rent to another group.
- Requests made less than one week in advance must be paid for at the time the request is made. Reservations may not be paid for on the day of the meeting.
- There will be no refund for any confirmed reservation cancelled less then 14 days before the scheduled reservation.
- Pay via credit card, check or cash, by phone, mail, in person, or through E-Pay Illinois, an online payment option that accepts MasterCard, Discover, and American Express. You may also pay with Visa, MasterCard, Discover and American Express in person or by calling 708.452.3409.