Your signed, submitted application and rental aggreement form acknowledges full understanding and acceptance of the library's Meeting Space Policy and these payment and use procedures.

Reserving space

  • Groups can make up to 24 reservations each year.
  • For Oak Park Public Library cardholders, meeting spaces may be reserved up to four months in advance.
    • For all other library cardholders, meeting spaces may be reserved up to one month in advance.
  • Reservations are taken for hours which the library building is open.
    • Building open and close times are prompt. No one is allowed inside the building before or after hours.
    • We suggest meetings begin 30 minutes after the building opens, and end the meeting 30 minutes before the building closes.

More about reservations

  • Requests made a week or less in advance are not guaranteed.
  • A signed application and rental aggreement form must be received.
  • Forms submitted electronically are considered signed and acknowledge your acceptance of policy and payment and use procedures. You can submit:
  • By fax: 708.697.6917
  • By mail: Oak Park Public Library, Attention: Meeting Rooms, 834 Lake St., Oak Park, IL 60301
  • In person at the Main Library
  • When approved, your space is reserved until payment is received. The status of your application is shared via the preferred method indicated on your application. You may not receive an immediate response.
  • Once payment is received, your reservation will be confirmed and a unique confirmation number sent to you. Cardholders must present their library card or photo ID with the unique confirmation number on the day of their reservation before meeting space access will be granted.

Paying for space

  • No deposit necessary.
  • Payment (if required) is due one week from the date your request. More:
    • You will receive one notice for your payment due date.
    • The library does not send reminders. 
    • Payment for multiple dates approved on the same day must be made as one payment.
  • If payment is not received your reservation will not be confirmed and the space will be made available to rent to another group.
  • Pay via credit card, check or cash.
    • In person at the Main Library.
    • Online: E-Pay accepts Mastercard, Discover and American Express.
    • By mail: Oak Park Public Library, Attention: Meeting Spaces, 834 Lake St., Oak Park, IL 60301.
    • By phone: 708.452.3409 (Visa, Mastercard, Discover and American Express accepted by phone).
  • There are no refunds for any confirmed reservation cancelled by the renter less than 14 days before the scheduled event.

Cancellations

  • Please let us know as soon as possible.
  • Repeated cancellations or unused reservations may result in future denial of meeting space use.

Parking

  • The Main Library underground parking garage offers two hours of free parking, and is elevator accessible. Entrance is locked when the Main Library is closed. The kiosk accepts cash and credit cards. Rates: two-three hours: $1; three-four hours: $5; four-six hours: $10; six-12 hours: $20.
  • Dole Branch and Maze Branch: street parking.

Equipment

  • Requests are made at the time the reservation is requested. 
  • Library staff can provide minimal assistance with library equipment.
    • Renters must be conversant with their own equipment, especially laptop computers.
  • Library staff cannot move materials or provide supplies.
    • Groups must provide their own nametags, paper, writing utensils, eating utensils, cups, etc.
  • Groups may not store anything in the library.

Set up

  • Requests are made at the time the reservation is requested. 
  • At the Main Library:
    • All tables and chairs must be contained in the meeting rooms themselves. 
    • Any changes to a confirmed reservation (setup, equipment, attendees, etc.) must be made no less than one week before the meeting or event. 
  • At the branches, renters arrange tables and chairs to their preference.

Publicity

  • Confirmed meeting space rentals display at oppl.org/calendar, and are listed by the renter's group name.
  • Groups may share paper flyers for community board postings.
    • Please use your own organization/organizer contact information such as your website, your email, and your phone number as well as the library building's street address and floor/room name of the space you are renting. 
    • Do not use the library logo or the library telephone number as a point of contact.
  • On the day of the event at the Main Library, lobby and elevator screens list the event for wayfinding purposes.

Food and beverages

  • You may bring food and non-alcoholic beverages into meeting spaces except for the Computer Classroom. Heating sources such as hot plates or Sterno are prohibited.
  • Library staff cannot assist caterers in any way.