Library Board approved November 18, 2003. Effective November 18, 2003.
The object of this policy is to promptly and harmoniously resolve grievances, and to facilitate communication among Oak Park Public Library employees. This policy applies to all employees.
The definition of a grievance is: “A dispute by an employee that involves questions of interpretation or application of wages, hours, terms and conditions of employment or disciplinary actions. Employees who have not completed six months of employment with Oak Park Public Library and temporary employees may not grieve termination from their positions.”
The employee grievance process will follow these steps…
Step 1: The employee will present the grievance in writing to their immediate supervisor within five days of the alleged violation or the date the employee becomes aware of the alleged violation, whichever is later. The superior receiving the complaint will attempt to resolve and implement the resolution and respond to the employee in writing no later than seven days from the date the employee brought the complaint.
Step 2: If the grievance is not resolved in step1, the employee may submit a written grievance to the Assistant Director for Administration and Finance within five days of the date the response from step one was due or received, whichever comes first. The Assistant Director for Administration and Finance will within seven working from receipt of the written step 2 grievance investigate and respond in writing to the grievant.
Step 3: If the grievance is not resolved in step 2, the employee may submit a written grievance to the Executive Director within five days of the date the response from step one was due or received, whichever comes first. The Executive Director or their designee will within ten days from receipt of the written step 3 grievance investigate and respond in writing to the grievant.
The Executive Director’s written response will be the final disposition of the grievance. Employee grievances may not be appealed to the Board of Library Trustees.