Meeting Spaces

Providing public spaces to learn, collaborate, and create is a core library service available to the community. Here’s an overview of the rental process.

Main Library Veterans Room

Review space options

Need a smaller space? Study rooms, available for 1 to 6 people, can be reserved at the Main Library and Maze Branch. Learn more about study rooms »

Meeting Spaces Policy

All space renters should read, understand, and agree to the library’s Meeting Spaces Policy.

Highlights include:

  • Age: Renters must be 18 years or older and have a valid library card.
  • Access: Renters must understand events are open to the public; spaces cannot be used for private social gatherings or parties.
  • Monetary exchanges: No selling or buying goods or services, soliciting donations is permitted.
  • Fees: No fees can be charged, either prior to a reservation or on the day of your rental.
  • Types of events permitted: educational, cultural, political, civic, or charitable in nature event.
  • Types of events not permitted: commercial educational presentations.

Payment and Use Procedures

All space renters should read, understand, and agree to the library’s Payment and Use Procedures.

Highlights include:

  • Not-for-profits can rent space for free, up to four hours. Not-for-profit groups are defined as not-for-profit when their missions serve an educational, cultural, charitable, political, or civic purpose and include 501(c)3 corporations and unincorporated associations, organizations, clubs, book groups, or government agencies.
  • For-profits can pay to rent space for up to four hours. Prices vary by space. All groups that do not fit the definition of a not-for-profit group will be defined as for-profit. These include all businesses and other commercial entities.
  • There are three ways to pay: credit card (VISA, Mastercard, AmEx, JCB, and Discover), check, and cash.
  • Payment is due one week before your approved reservation date.
    • If payment is not received, your reservation will be cancelled and the space will be made available to rent to another group.
    • Requests made less than one week in advance must be paid for at the time of approval.
  • Once a payment has been made, it cannot be refunded.

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